Start with the work, not the industry label
Requests for information, change orders, schedules and inspection logs. A provider needs to understand how the records connect requests, decisions and outcomes. Describe a representative workflow and the years actually available. This page does not establish buyer demand for your particular business.
A question that changes the scope
Does the provider need the chain from a site issue to an approved change, or only isolated documents?
Restrictions to investigate
Project confidentiality, third-party drawings and site-worker information. Make exclusions explicit before a sample is selected. Obtain a transaction-specific review of authority, confidentiality and privacy obligations rather than assuming that operational records can be freely licensed.
What to put in the first brief
Describe the business at category level, list the systems and retained years, and identify who can authorize an evaluation. Explain missing periods or incompatible formats. Do not include customer names, employee details, privileged material or credentials in an initial inquiry.
How to compare interested providers
Ask each provider to state the actual contracting entity, accepted record categories, permitted uses and responsibility for preparation. A direct license, intermediary introduction and marketplace listing are different routes. Request scoped terms before comparing payments.
Use the directory to investigate the program model, then verify fit directly through the provider’s official source. No provider is endorsed for this industry.
A practical comparison checklist
- Do revisions retain the link between an RFI, response, change order and final approval?
- Who owns subcontractor drawings and photographs?
- Can closed projects be separated from active disputes or restricted client work?