Discovery and fit
A provider may begin with industry, company size, systems and available history. Ask what it needs at this stage and avoid sending raw records unnecessarily. Establish whether you are talking to a licensee, agent, platform or adviser.
Sample and diligence
Agree a sample’s purpose, size, recipients, retention and permitted handling before transfer. A technical review can identify missing fields or unusable formats; a rights review can identify records that must be excluded. Keep these issues separate from price negotiation.
Contract and delivery
Write down scope, delivery method, security requirements, use rights, acceptance criteria, timelines and responsibility for preparation costs. If the recipient can reject the package, define objective reasons and a cure process.
Acceptance and payment
A fixed fee may still be conditional on delivery or acceptance. Revenue share depends on later sales and the calculation in the agreement. Specify payment currency, due dates, reporting, taxes, late payment remedies and who resolves disagreements.